The Board offers complete freedom for collaboration, but it's easy to feel overwhelmed by this virtual "blank page."

How do you structure your thoughts so that they are clear and relevant to all participants, and actionable after a meeting?

Together, we'll explore simple methods to transform that infinite whiteboard into an organized, readable space.

1 - Delimit the space with the Zones

Zones are your best friends for creating clear sections on your Board. They allow you to visually group ideas that are related.

• How to do it?

To add or customize Zones, see this article: How do I add Zones?

• Examples of use:

  • Brainstorming: Create fields for different categories of ideas (e.g. "Short-term ideas", "Long-term ideas").

  • Retrospective: Use areas for "What went well", "What can be improved", "Actions to take".

  • Simplified Kanban: Draw areas for "To Do", "In Progress", "Done".

2 - Group ideas with Connectors and Shapes

Once your ideas have been established, it is essential to show the links between them.

• How to do it?

To connect your ideas, check out this article: How to use connectors?

• Example of use:

  • Circle all ideas that fall under the same project or theme, even if they're in different areas.

3 - Make sense with Colors

Color is a powerful tool for visual organization.

• How to do it?

  • To learn how to change the color of an idea, check out this article: How do I change the color of my idea?

• Examples of use:

  • Prioritization: Green for high-priority ideas, yellow for medium, red for low.

  • Type of idea: Blue for questions, orange for actions, purple for information.

  • Participants: Each participant uses their own color for their ideas during a brainstorming session.

4 - Structure your ideas with Templates

• How to do it?

  • To learn all about Templates, discover the articles available HERE.

Here are some concrete examples of layout to inspire you:

• Brainstorming:

  • Everyone sends their ideas.

  • We dig deeper.

  • We summarize the workshop.

• Retrospective:

  • Five main areas: "keep doing", "less of", "more of", "stop doing", "start doing".

  • Browse shared ideas, prioritize, and define actions to take.

• Kanban:

  • Manage your projects by listing the actions to be carried out and then categorizing them: "On pause", "to do", "in progress", "done".

  • Ideas move from left to right as they progress.

By following these steps, you will transform your Klaxoon Board into a clear, organized and visually speaking workspace, thus facilitating the exchange and analysis of your ideas.

Want to go further in customizing your boards? Find out how to set up your Board by clicking HERE.